Guidlines for Public Markets & Vendors

1-Alberta Health Services

  • Any of the below mentioned items must be submitted to AHS by SFEM, please ensure information & product are entered correctly on the registration form: Your information is submitted to AHS by SFEM, all food vendors MUST submit the proper permits to SFEM.
  • http://www.albertahealthservices.ca/assets/wf/eph/wf-eh-guidelines-for-public-market-managers-and-vendors.pdf
  • Foods permitted: Baking, sauces, dips, honey, pepperoni, beef jerky,
  •  Factory packaged food, supplement or drink products (ie. Epicure, Thrive, Velata, Sunset Gourmet, etc.).
  • Foods NOT permitted, Any food  items deemed “High Risk ” by SFEM
  • All vendors doing samples or having food items: temporary hand wash station (for sampling vendors only). As per:
    http://www.albertahealthservices.ca/…/wf-eh-temporary…
  • Vendors that sell pre-packaged, ready to mix foods (generally stored in garage/home) like Epicure, Sunset Gourmet would NOT require a permit. So they would not require a permit to sell/ at your market.
    However, foods processed in a commercial kitchen that is already permitted, would require another food handling permit. In short, it’s a double hit for permits (one for their commercial kitchen, and one for the market)

ALL PRODUCTS TO BE AT AN EVENT MUST BE LISTED ON REGISTRATION TO BE SUBMITTED TO AHS.

 

2- Cancellation/ Transfer:

  • Please check table availability (confirmed vendors section of website) before you complete the registration order. For example; if there is an Avon rep already, and that is what you registered with the vendor who registered first will be permmitted in the event.
  • NO REFUNDS AFTER THE 14 DAY MARK PRIOR TO EACH EVENT reguardless of the following Term & Condition.
  • NO REFUNDS AFTER THE 60 DAY MARK PRIOR TO EACH EVENT, unless there is a waiting list in which case you can send in a cancellation fee and get a refund on your spot. Please allow up to 48 hours.
  • There is NO transferring table fees to different dates.
  • If you cancel your spot you are permitted in future events. If you are a no show you run the risk of not being permitted back in.
  • See Cancellation fees under book a table tab.

3-Multiple Crafts, Businesses

  • There can only be 1 product/ business per table. (ie. You cannot sell your Avon and Epicure products at the same table).
  • If you want to sell ie) Avon and hand made jewelry you can register twice with 1 registration for each business/ craft up to two Just request in registration to have booths next to each other.
  • If you sell clothing, and just a bit of jewelry, then you sell jewelry and clothes. If you sell AVON then you sell skin care, cosmetics and jewery, all items at your booth must be listed on the registration form.

4-Vendor admittance to events

  • Something For Everyone Market reserves the sole right to determine the eligibility of any company, product, or service to exhibit in these events, and further reserves the right to reject any application.
  • Something For Everyone Market may at any time, limit direct sales companies, crafters, artists, home businesses due to repeat products/ services.

5- Payments

  • Vendors have 2 days to secure spot with payment, this is stated on the website.
  • Receipts are the confirmation notice sent via email after registration & fees are submitted. Keep your email
  • Method of payments accepted Credit card via pay pal, or Email money transfer ( emt ) EMT can be sent to [email protected] with the password: market
  • Any other EMT’S with passwords other then above will be declined.

6-Certification

  • If you need a certificate for your table (ie. nail tech, dermatology,certified kitchen, etc.) it needs to be with you at the event.

7- Booths- SEE TABLE LAYOUT ON WEBSITE 

  •   Power will be to the outside walled booths only.
  • October 10X20 booths will have 3 tables, 2 chairs in a row, 10X10 & 8X10 will have tables in a L shape. Christmas show(s) will all be 12X10 and have 2 tables, 2 chairs in a row.
  • There is to be NO customers on the sides of your booth ONLY in the main row.
  • ALL Staff/ vendors should be handwashing more frequently with a temporary hand wash station or hand sanitizer at your booth. Vendors are responsible to supply their own.

8- Displays

  • Vendors are responsible for table linens as they are NOT provided
  • Please keep all inappropriate items 2-3′ above floor or out of sight of little eyes as these are family events.
  • ALL items are to remain in your spot.
  • ALL spots will be outlined in chalk & numbered

9- Banners/ Signage

  • No pinning or sticking posters to walls, they must be free standing or displayed on the table. Painters tape is permitted to be used on the tables.

10- Set up

  • Set up is 2 hours prior to market opening. 2 day events vendors can leave displays set up.
  • Friday early set up (if available) is posted on the SFEM face book page the week of the event. https://www.facebook.com/Somethingforeveryonemarket/?ref=bookmarks
  • If its a 2 day sale all vendors must be there for the 2 days. Vendors can leave table displays up, just take cash box.
  • Vendors need to be there 15 min prior to market start time or your spot will be given to booth next to you. NO EXCEPTIONS.

11-Fees

  • No burning candles permitted on premises.
  • no balloons, no confetti, no rice, no sparkles, no sand is to be used on stampede property, there is a minimum of $50.00/ hour cleaning fee. Vendor is responsible for their area, keep it clean.

13- Children

  • Please find alternate care for kids under 10 years of age, kids are not permitted to run around or disrupt other vendors working, they MUST remain in your spot.
  • There will be no handing out promotional products to other vendors during event times

14- None of the following products will be sold at these events, alcohol, or nicotine products.

  • If you sell aroma products ie Scentsy, Young Living there is to be NO BURNING OR DIFFUSING of products, water is permitted.
    • FRAGRANCE FREE market  soaps etc must be WRAPPED .. complete product listing is necessary.

15- Advertising of events

  • A list of ways each event is promoted is posted on the SFEM face book page.
  • It is highly recommended to promote yourself on the face book event page or social media sites tagging SFEM. It’s a free way to advertise yourself.
  • We ask you use OUR event pages rather then your own found on fb OR under “market” tab here on the website. All SFEM Event Pages
  • The best way to promote these events is still word of mouth, share the event pages, social media, along with sharing the poster provided on our face book page.
  • https://www.facebook.com/Somethingforeveryonemarket/?ref=bookmarks

16- Anyone who takes down earlier then 3pm will NOT be allowed back in the markets. It is disruptive and disrespectful to the Staff & Other Vendors.

17- It is highly advisable to carry your own liability insurance.  All vendors are responsible for their own table / area and products. We will not be held responsible. 

18- SFEM covers all vendors for an event / trade show licence through the city of Medicine Hat.

19- ALL information will be emailed out 1 week prior to each event, OR see the top post via the face book page Titled IE October 24, 2020 Vendors Information.

20- Shoppers will be limited to ensure social distancing measures are in place.
If you need to use the washroom, you must ask a neighbor/ co-vendor to watch your booth as staffing is limited.

21- Aggression towards manager, other vendors, or customers (as deemed by the Manager, will result in immediate expulsion from all events organized by the SFEM.

  1. The SFEM has a zero-tolerance policy for childish or negative behavior as it is affecting to the image of the market as well as other vendor’s sales. The SFEM will exercise its right to ask you to leave if your behaviour is considered negative by the manager. This includes and is not limited to verbal statements and online posting.
  2. The market is not the place to solve or discuss issues. All issues are to be addressed directly to the manager in a respectful manner. Aggression, verbal abuse or negative behavior will not be tolerated and may result in expulsion. Email after or call [email protected]/ 403 866 5208
  3. Come happy and prepared to do business in a professional manner. Your appearance and body language matter.

22-Vendors can bring their own bagged lunch/ drinks as there is no food on the premises.

23-COVID 19 rules regulations:

  1. https://www.albertahealthservices.ca/assets/wf/eph/wf-eh-guidelines-for-public-market-managers-and-vendors.pdf Guidelines for Public Market Managers and Vendors
  2. https://open.alberta.ca/dataset/989e490e-5959-4a20-bfc7-b126b08ea996/resource/523f7856-31f5-4af1-be62-3a48a0acad4c/download/covid-19-guidance-for-wearing-non-medical-masks.pdf Mask Guidance
  3. ANY PARTICIPANT WHO HAS COUGH, RUNNY NOSE, SORE THROAT, Fever, OR Shortness of Breath, DO NOT ATTEND!! Contact me at 403-866-5208 OR [email protected] to get a refund or reschedule your attendance at SFEM (discretion of Market Coordinator)
  4. November – December events will all be 12′ Wide by 10′ Deep with 2 Tables in a row and 2 chairs.
  5. There is to be NO customers on the sides of your booth ONLY in the main row.
  6. ALL Staff/ vendors should be handwashing more frequently with a temporary hand wash station or hand sanitizer at your booth. Vendors are responsible to supply their own.
  7. More frequent cleaning and sanitizing must be conducted on high-touch items like debit machine, etc. All shoppers must use sanitizer at vendors booths if they wish to touch an item on your table, all frequently touched items must be sanitized by vendor. 
  8. Tap or EMT is the preferred methods of payments to limit CASH. Shields/ partitions are highly recommended upon payments area, for protection.
  9. PPE must be worn by each vendor. September 22-2020 ALL VENDORS MUST WEAR A FACE MASK AT ALL TIMES INSIDE THE EVENT SPACE, mask and faceshields are permitted but faceshields alone are not permitted as the health inspector said there is too many ways for droplets to get inside shields. ALL vendors MUST wear a mask properly covering the NOSE, MOUTH, CHIN.

22-Something for Everyone Market has final say on vendor approval & table layout.